How to Export WooCommerce Orders in CSV or XML Format

Do you spend countless hours organizing, tracking, or backing up your WooCommerce orders? 

Look no further because we have the solution for you – how to export WooCommerce orders in CSV or XML format. This simple yet essential process can save you time and improve your order management system. 

Businesses using streamlined export tools for WooCommerce have reported a 30% reduction in time spent managing order data.

Understanding this process empowers you to enhance efficiency and drive growth, whether managing inventory, analyzing sales data, or integrating with other systems. It is crucial for optimizing your business workflow.  

In this blog post, we’ll guide you through exporting WooCommerce orders. This will help streamline your business operations, allowing you to focus on delivering excellent products and services to your customers.

 Let’s get started!  

Key Takeaways

• Learn how exporting WooCommerce orders in CSV/XML streamlines operations and improves order management.
• Discover how data-driven decisions enhance financial analysis, inventory, and customer relationships.
• See how CSV/XML formats are easily shared across devices and software like Excel and Google Sheets.
• Understand how plugins offer better customization, automation, and data security than native tools.
• Learn to automate exports and customize settings for improved efficiency.
• Find solutions to common export issues like incomplete exports, format errors, and large file sizes.

Importance of Exporting WooCommerce Orders

Exporting WooCommerce orders is more than just a technical task. It’s the necessity of the business. According to recent studies by eMarketer, businesses that leverage data-driven decision-making are 6% more profitable and 5% more productive than their competitors.

Exporting WooCommerce orders is an essential practice for several reasons:

1. Financial Analysis: Exported order data helps track revenue and analyze sales trends. It supports informed decisions for effective financial planning.
2. Inventory Management: Exporting orders allows you to monitor stock levels. This practice helps prevent overstocking or running out of products.
3. Customer Relationship Management: Detailed order history provides insights into customer preferences. This enables personalized marketing and enhances customer service.
4. Data Backup: Exported data serves as a reliable backup. It ensures you can access historical records even during a system failure.
5. Improved Reporting: Exported data can be analyzed and visualized to generate meaningful reports. These reports guide business strategies and decision-making.
6. Easy Data Sharing: Exporting orders in formats like CSV or XML simplifies data sharing. It ensures smooth collaboration with team members or other software.

Recommended Blogs for You:
👉 WooCommerce Product Import: A Beginner’s Guide [Error-Free!]
👉 What is WooCommerce in WordPress
👉 Ultimate plugins list to Make and Scale a Fully Functional WooCommerce Store
👉 WooCommerce Email Marketing Guide: Tools, Tips & Best Practices
👉 How to Set Up WooCommerce Multi Currency: A Step-by-Step Guide

Why Export Woocommerce Orders in CSV or XML Format?

You might be curious why exporting orders in CSV or XML format is recommended.

The reason is straightforward. Both formats are incredibly accessible and user-friendly. Most computers come equipped with the necessary software to open these files. For instance, CSV files can be easily managed using MS Excel or Google Sheets.

Similarly, XML files can be viewed directly in web browsers like Google Chrome, Mozilla Firefox, Microsoft Edge, and Safari.

These file formats are straightforward to share and can be seamlessly accessed across different devices. This capability is particularly useful when multiple individuals need to collaborate on WooCommerce order data.

How to Export WooCommerce Orders in CVS or XML: 3 Easy Methods

Exporting WooCommerce orders is a straightforward process. Here are three easy methods to get you started.

Method 1: Export WooCommerce Order Details in CSV Format

Navigate to your WooCommerce dashboard by clicking the WooCommerce Menu within your CMS.

Next, access the Reports section, which will lead you to the order dashboard.

Within the Reports section, you will find a variety of categories, including Orders and Customers.

Under Orders, explore various data options such as Sales by date, Sales by product, and Sales by category.

Next, select your desired time period. Default timeframes are available, or you can set a custom timeframe if needed.

Once you’ve selected your data parameters, click the “Export CSV” button. This action will initiate the download of a CSV file containing your order details.

Once downloaded, you’ll have a spreadsheet that neatly organizes order details into separate fields, ready for further analysis or modification.

Method 2: Use WordPress Default Tools to WooCommerce Export Orders as XML Format

Exporting data in XML format from WooCommerce is a straightforward process. Here’s a step-by-step guide:

Begin by accessing your CMS dashboard and locate the “Tools” option.

Within the “Tools” menu, find and click on “Export”.

In the export options, select “Orders” to specify that you want to export order data.

Finally, click the “Download Export File” button to obtain the XML file.

While this method offers simplicity in exporting WooCommerce orders in XML format, it does come with certain limitations:

• Inability to control order fields.
• Inability to manage order timelines.
• Absence of data filtration.

Despite these limitations, exporting orders in XML format remains an accessible and efficient way to manage your WooCommerce data.

Method 3: Export Order Details in CSV, XML, and XLS using Plugin

Plugins can offer enhanced functionality and flexibility for users who need more advanced features or customization options beyond basic data exports.

We will export WooCommerce order data using the “Advanced Order Export For WooCommerce” plugin.

Here’s how to install the plugin through the WordPress dashboard:

Navigate to the “Plugins” section

Click on the Add New Plugin

Search for “Advanced Order Export For WooCommerce.”

Click “Install Now.”

After installation, click “Activate.”

Your plugin is now ready to use. Upon installation, the plugin will override WooCommerce’s native export feature.

Exploring Plugin Features

You’ll notice an option for Export Orders in WooCommerce upon activation.

You can fine-tune the data with tons of filters in the plugin dashboard

Plus, if you’re looking for orders within certain date ranges, that’s possible too.

You can even give your export file a custom name. You won’t find this option in the native WooCommerce export tool.

Next, refine your filters using product, customer, shipping, and more categories.

The plugin also lets you download your file in formats other than XML and CSV.

The Format section offers fields for:

• XLS
• CSV
• XML
• JSON
• TSV
• PDF
• HTML

You can export the data after selecting your desired filters, setting the file name, and choosing the file type.

Simply click the export button below, and your file will be downloaded.

That’s it! You are now ready to view and work with the file. 

4 Best plugins to export WooCommerce orders

Let’s explore some of the best WordPress plugins for importing and exporting WooCommerce orders, ensuring seamless data management for your online store.

Advanced Order Export For WooCommerce

The Advanced Order Export For WooCommerce plugin offers a seamless way to export WooCommerce order data, making it an essential tool for store owners.

This plugin makes exporting any custom field assigned to orders, products, or coupons simple. To export your data, you can choose from various formats such as CSV, XLS, XML, and JSON.

Features:

• Select the Fields to Export: Customize your export by selecting only the necessary fields.
• Rename Labels: Easily rename labels for better organization and clarity.
• Reorder Columns: Adjust the order of columns to match your preferred format.
• Export Custom Fields or Terms: Export WooCommerce custom fields or terms for products and orders effortlessly.
• Bulk Operations: Mark WooCommerce orders and run bulk operations with the “Export as…” feature.
• Powerful Filters: Apply powerful filters to refine your export data.

Export Includes:

• Order Data: Comprehensive order details.
• Summary Order Details: Includes number of items, discounts, taxes, etc.
• Customer Details: Both shipping and billing information.
• Product Attributes: Detailed product attributes.
• Coupon Details: All relevant coupon information.
• Multiple Formats: You can export data in XLS, CSV, TSV, PDF, HTML, XML, and JSON formats.

Rating: The plugin boasts an amazing rating of 5 stars on WordPress.org.

Order Export & Order Import for WooCommerce

This plugin makes migrating order data between WooCommerce stores easy. It preserves order history, including subscription orders (premium feature). The WordPress plugin also supports migrating data from other eCommerce platforms to WooCommerce.

It allows the migration of thousands of coupons, which is ideal for stores with many campaigns. The basic version offers essential tools for exporting and importing orders.

Key Features include:

• Export WooCommerce orders to CSV.
• Import orders from CSV to WooCommerce.
• Export coupons to CSV.
• Import coupons from CSV to WooCommerce.
• Import selected columns from the order import CSV file.
• Bulk update WooCommerce orders and coupons.

Rating: Currently, the plugin boasts an average rating of 4.5 stars on WordPress.org.

Import Export Suite for WooCommerce

The Import Export Suite for WooCommerce allows easy data migration and management. It supports quick updates and exports in CSV or XML formats. This plugin automates imports/exports, running tasks in the background.

It stores the history of processes, with debug logs for troubleshooting. It handles products, reviews, orders, customers, coupons, and subscriptions.

Features: 

• Extended Import-Export Functionality: Quickly populate or update WooCommerce data and export existing data to CSV or XML files.
• Scheduled Imports/Exports: Automate the import/export process by scheduling tasks to run in the background.
• History and Debug Logs: Maintain a history of all imports and exports with detailed debug logs for troubleshooting.
• Comprehensive Data Handling: Import and export all product types, reviews, customers, orders, coupons, and subscriptions.
• Multiple Import/Export Methods: Use Quick, Advanced, and Pre-saved templates with options for local storage, URL, and FTP.
• Supports CSV and XML Formats: Choose between CSV or XML formats for data import and export.

Rating: With a solid average rating of 4.3, this plugin is highly regarded for its functionality and ease of use.

Order Export for WooCommerce

Order Export for WooCommerce is a simple yet powerful tool for exporting WooCommerce orders. Available for free on the WordPress repository, it offers essential features like CSV exports, advanced filters, and scheduled exports. 

This WordPress plugin also supports delivering exports via email or FTP and tracking new orders for efficient data management. A paid version unlocks advanced options for greater flexibility, making it a reliable choice for WooCommerce store owners.

Features:

• Brand New: Completely redesigned for easy order exports.
• CSV Export: Export data in CSV format for easy use in Excel or Google Docs.
• Sophisticated Filters: Apply multiple filters to export only the data you need.
• Deliver to Inbox: Receive scheduled exports directly in your email inbox.
• Premiere Support: Enjoy top-notch customer support for any plugin-related issues.
• Deliver via FTP: Send scheduled exports via FTP, ideal for dropshipping or specific destinations.
• Export New Orders Only: Automatically track and export only new orders, saving time.
• Import Settings: Exports can be copied easily between WooCommerce stores with the new feature.

Rating The free version of this plugin has a rating of approximately 3.7 stars on WordPress.org.

Why Use Plugins to Export Woocommerce Orders Data?

Using plugins to export WooCommerce order data offers several advantages over native methods, addressing common issues and providing troubleshooting capabilities:

1. Enhanced Customization: Exporting plugins allow you to customize the export process extensively. Unlike native WooCommerce tools, plugins let you select specific order fields, apply filters, and customize the export format (CSV, XML, etc.) to suit your needs.
2. Automated Exporting: With automation features, WordPress plugins enable scheduled exports at regular intervals.  This automation reduces manual effort, ensures timely updates of your data, and supports workflows requiring frequent exports.
3. Compatibility and Integration: Many plugins are designed to integrate seamlessly with other software and services. This compatibility ensures that exported data can be easily imported into third-party applications or used for further analysis without compatibility issues.
4. Data Security and Backup: The plugins create secure backups to ensure your WooCommerce data is always safe. Encryption and backup features protect customer information during exports.
5. Advanced Reporting and Insights: Some plugins offer advanced reporting capabilities beyond what native tools provide. These advanced reports help you track sales trends and customer behavior, enabling data-driven decisions.

Common Issues and Troubleshooting

Even with the best exporting tools, you might encounter issues when exporting WooCommerce orders. Here are some common problems and their solutions:

Incomplete Exports:

• Ensure all necessary plugins and WordPress are up-to-date.
• Check if there are any conflicts with other plugins.

Format Errors:

• Verify that your export settings match the required format.
• Use a different tool or plugin if the issue persists.

Large File Sizes:

• Break down the export into smaller batches.
• Increase your server’s memory limit if possible.

Frequently Asked Questions

Final Thought

Learning how to export WooCommerce orders in CSV or XML format can benefit your business. By having a readily accessible and organized data sheet, you can analyze your sales, track inventory, and make informed decisions for your store. 

Take advantage of the simple methods shared here to streamline your workflows and effortlessly export your orders in whichever format works best for you. Back up your WooCommerce order today and see the difference it makes when running your WooCommerce store!